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Choosing the Right Business Printer

You should not have several devices in your office if you can use just one. Apart from performing more than one function, advanced business printers produce better quality materials and work a lot faster than older standalone models. Since unsuitable office printers can result in frustrating delays, low-quality productions, and costly downtime, choosing the right model is important regardless of whether you are a small business or large company.

Selecting the right printer for small business involves going for a model that has the right range of features to perform your operational requirements. Consider models that feature high-enough work rates for your business environment, low-enough running costs for your budget, and the connectivity to fit into your IT infrastructure seamlessly. To help you make the right decision, here are some key features to consider when buying business multifunction printers.

Connectivity

Network printers are best suited for office needs because they tie directly into the existing office network. You can, therefore, make a network printer available to every employee. Wired Ethernet and wireless connection are the two networking options currently available, and the most suitable will depend on your office infrastructure. For more information, there are additional resources available at XMA Business Solutions.

PC-free use

Most office printers come with PC-less features, and this allows you to print, fax, and copy without needing a computer. Lower overheads, easier installation, and reduced training are some of the advantages offered.

Printing

The main power behind a business multifunction device is its printing ability. To choose the right model from the different office printers currently available, you must consider your printing requirements in terms of color, input or output, capacity, quality, speed, duty cycle, and cost. For instance, a colour laser printer is known to produce high-resolution prints, which make this model the best choice for advertising firms.

Scanner

Apart from being readily available, dedicated scanners could still be the preferred option for slide, film, or restoration jobs. However, multifunction printers provide both slide and negative film scans, as well as standard image and document scanning. Remember, 600 dpi is the minimum required resolution for office work.

Copier

Office photocopiers are the next logical step once you have combined printers with scanners. If the printer you settle on handles color, you will have a colored copier since all scanners do color. High-quality printers produce better copies at a faster rate.

Duplex printing

Offices need devices that can print on both sides automatically. Apart from helping you save on paper, such models can automate the creation of cards and pamphlets, mainly because they can print different sections. Unfortunately, unfamiliarity might lead to wastage due to confusion about the right way to feed paper.

Automatic document feeder

This feature is all about having the ability to produce bulk amounts of documents automatically. Depending on the model, you can drop as many as 40 or more sheets and have them copied or scanned in one go.

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